By Janine Owen, Founder and CEO of Grant’d
So much work goes into applying for a grant. That’s why rejection stings. But it’s often not about the strength of your idea, it’s about how well you followed the brief.
Below are ten of the most common reasons grant applications miss the mark, and how you can avoid the same fate next time.
Always check the basics. If you’re not eligible, you’re out from the start. Don’t waste your time on grants that don’t fit.
Funders need clarity. If you can’t explain what your project does, why it matters, and how it will be delivered – quickly and clearly – it will cost you.
Avoid vague terms like “miscellaneous”. Break down your numbers and explain them. Funders want transparency.
Back up your case. Use data to show the need, and outline how you’ll measure success.
Many grants require proof of insurance, board details, policies or financials. Make sure your documents are current and ready.
Stick to word counts. Use the right templates. Upload the correct file types. A great application can still be ruled ineligible for admin errors.
Funders want to know your project is viable — even if something goes wrong or funding ends. Spell that out.
Leave time for reviews, tech issues, and final polish. Rushing means mistakes.
If the project serves a community, show how they’ve been involved. Add letters of support or quote conversations and feedback.
Funders expect to see how you’ll track and report on progress. It’s a core part of grant accountability.
Final thought
Grants are competitive. But most rejections happen for predictable reasons. By planning ahead, tightening your narrative, and double-checking the details, you’ll improve your chances dramatically.
Get grant ready – not just application ready!
Ready to avoid these common pitfalls?
At FundFindrs, we specialise in making sure your grant application doesn’t fall at the avoidable hurdles. From checking eligibility and strengthening your story, to building clear budgets and managing compliance, we partner with you through the entire process. Our team knows what funders are looking for and how to help you stand out.
Book a FREE consultation today and take the guesswork out of your next grant application.
About the Author
Janine Owen is the Founder of Grant’d, Australia’s first AI-powered grants platform, built to help businesses, charities and community organisations find and win funding faster.
With over 20 years’ experience in fundraising and more than $100 million raised for some of Australia’s most impactful organisations, Janine now leads Grant’d with a mission to make grants more accessible, strategic, and human.
Learn more at grantd.com.au
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